Transcription – which formats are suitable for your organisation?

Transcription – which formats are suitable for your organisation?

Transcription. "When organisations send me information in formats that I can read myself it allows me to be independent, feel informed and appreciated - just like every other customer." creating clear print and large print documents, UKAAF guidance.

Transcription is a varied field, with multiple options for accessible resources which cater to different needs. While having a variety of formats is extremely important, especially with statistics showing that 250 people in the UK start to lose their sight every day, the amount of choice can make it difficult to know what formats are the most appropriate for your organisation.

Read on to discover  more about different types of transcription services and which end users they are suitable for.

Large Print

Using larger print in your resources allows those with lower levels of vision to read them and requires a font of at least 16 point to be used. Page numbers and labels should also be the same size.


Invented in 1809, braille is a series of raised dots which allows those who have very low vision or who are blind to read using their fingers. There are two forms of braille: Uncontracted, where each individual braille character translates to a letter and Contracted, which is more complex and groups multiple letters together in one braille cell.

Most books and magazines use contracted braille to save on printing space; however more people are familiar with uncontracted braille as it is easier to learn.

You can read an interview with our lead braille designer here.

Tactile Images & Diagrams

Tactile images are raised from the page, allowing end users to feel the information with their fingers, making the images accessible to those with a visual impairment.  This format is particularly useful if you are providing maps to customers, as it ensures that everyone can use them.

Easy Read

Easy read materials allow those will learning disabilities to understand information easily by giving the essential information without complex language or excessive background information. Sentences should be kept short and images can be used to reinforce the words used.

 If you have any questions about which accessible formats your organisation should use, email us for advice at or call us on 01270 449 165.

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